At Inventrar, we believe that every document is a strategic asset. Contracts shouldn’t live in isolation; they should flow seamlessly into procurement, sales, compliance, and audit processes—fueling insights and automations at every turn. Our e-Signature module is designed to reflect that philosophy, ensuring your agreements are:
- Contextual—Contracts are born out of business events (purchase orders, sales orders, partnership approvals) and immediately linked back into those transactions.
- Collaborative—Your entire ecosystem—internal teams, external partners, service providers—can co-author, review, and finalize agreements without ever leaving the platform you already use to run your business.
- Compliant—With local and global e-Signature regulations built in, you focus on closing deals, not deciphering legalese.
- Transparent—Every interaction is captured in real time, powering dashboards that surface bottlenecks (e.g., unmet signature requests) and giving you the data to optimize your contracting workflow.
Key Features, Expanded
- Intuitive Template & Clause Library
- Drag-and-Drop Contract Builder: Assemble new agreements in minutes by pulling in standardized clauses (NDAs, SLAs, supplier terms). Inventrar’s smart canvas visually highlights required fields—names, dates, payment terms—so you never ship an incomplete draft.
- Conditional Logic & Dynamic Fields: Tailor each contract to the deal. Toggle optional clauses (non-compete, early-termination fees) and watch the document restructure itself. Prepopulate values from your Inventrar database (e.g., customer name, order value), eliminating manual entry errors.
- Version Control & Approval Gates: As you build, each save spawns a new version. Set approval thresholds so that high-value or high-risk contracts automatically route to legal or finance for sign-off before proceeding.
- Seamless Collaboration & Redlining
- In-Context Comments & Suggestions: Stakeholders can tag one another, suggest edits, or ask questions directly on the clause in question—so discussions happen right where the language lives.
- Side-by-Side Comparison: View redlines across versions with a single click. Accept or reject changes inline, and watch your master document update in real time.
- External Countersigner Portal: Invite third parties to review and comment in a secure, branded portal—no extra logins required. You retain control over which sections they can view or edit.
- Automated Routing, Reminders & Escalations
- Custom Signing Workflows: Define branching logic (if contract value > $5 million, add CFO to the signer list). Mix sequential and parallel signers to match your organizational structure.
- Multi-Channel Nudges: Gentle email reminders, SMS alerts, or in-app notifications prompt signers to act—reducing “lost in inbox” delays by up to 60 %.
- Escalation Paths: If a signer stalls past a threshold (e.g., 5 business days), Inventrar can automatically reroute the request to a backup approver or notify a manager, keeping deals on track.
- Rock-Solid Compliance & Security
- Global Legal Standards: Out-of-the-box compliance with ESIGN (USA), UETA (USA), eIDAS (EU), and Nigeria’s Signable Documents Act. Our audit trails and signature methods have been reviewed by top legal firms to ensure admissibility.
- Enterprise-Grade Encryption: All documents are encrypted with AES-256 at rest, TLS in transit, and stored in regional data centers that meet ISO 27001 and local data-sovereignty requirements.
- Two-Factor & Biometric Options: For high-value contracts, require SMS-OTP or biometric scan (on supported devices) to ensure the signer is who they claim to be.
- Transparent Audit Trail & Reporting
- Immutable Action Log: Every view, edit, comment, and signature is timestamped, IP-logged, and stored in a tamper-evident ledger. Generate a single “PDF + Audit” package for regulators or courts.
- Real-Time Dashboards: See contracts by status (Draft, In Review, Pending Signature, Completed), track cycle times, and identify recurring bottlenecks. Export metrics to your BI tools for deeper analysis.
- Automated Record Linking: Once signed, contracts automatically attach to their related Inventrar records—vendors, customers, purchase orders, or sales orders—so your legal, finance, and operations teams always share a single source of truth.