Employee Management

Centralized, Role-Based HR Ecosystem

At Inventrar, we believe human capital is your most strategic asset—and managing it shouldn’t require hopping between disconnected tools. Our Employee Management module sits at the heart of your operations, seamlessly integrating with inventory, finance, sales, and contracts to give you a 360° view of your workforce and workflows.

1. Comprehensive Employee Profiles

Every team member’s journey starts with a single source of truth:

  1. Holistic Data Capture
  2. Personal & emergency contacts, national IDs, visa/permit documents and expiry dates.
  3. Employment contracts, salary grades, benefits elections, and equity grants—each with version history.
  4. Role & department assignments, reporting lines, skills inventory, and career-path milestones.
  5. Unified Document Vault
  6. Store offer letters, compliance certifications, and NDA acknowledgments alongside scanned IDs.
  7. All files encrypted at rest, with permissioned access, so sensitive HR records stay secure yet accessible to authorized stakeholders.
  8. Role-Aware Dashboards
  9. HR admins see snapshot analytics (headcount trends, upcoming contract renewals), while managers view only their direct reports’ profiles and pending actions.

2. Automated Lifecycle Workflows

From hire to retire, every HR process is modeled, automated, and tracked:

  1. Onboarding Orchestration
  2. Trigger welcome emails, badge provisioning, equipment & software requests as soon as an offer is accepted.
  3. Assign training curriculums, policy acknowledgments, and initial goal-setting tasks—all with in-portal progress tracking.
  4. Offboarding & Knowledge Transfer
  5. Launch exit interviews, revoke system access, schedule exit-brief handovers, and calculate final settlements automatically.
  6. Archive departing employees’ documents and capture “lessons learned” notes for continuous improvement.
  7. Customizable Checklists & SLAs
  8. Define SLAs for each step (e.g., IT must fulfill equipment requests within 48 hours).
  9. Automated reminders and escalation rules ensure no task languishes.

3. Leave & Attendance Hub

Ensure staffing levels match demand without manual calendar juggling:

  1. Flexible Policy Engine
  2. Support global leave types (vacation, sick, parental), local statutory holidays, and special “blackout” periods during peak season.
  3. Configure accrual formulas—“1.25 days per month” or “40 hours per 200 hours worked”—and carryover rules.
  4. Self-Service Portal
  5. Employees submit requests via web or mobile; managers receive notifications and approve with a single click.
  6. Real-time calendar overlays prevent staffing conflicts and feed into demand forecasts for inventory & production planning.
  7. Time-Clock Integrations
  8. Sync with biometric kiosks or mobile punch-in apps; auto-calculate overtime, early departure alerts, and break compliance.
  9. Exceptions (missed punches, tardiness) generate tickets for HR review.

4. Performance Management Suite

Cultivate a culture of growth and accountability through continuous feedback:

  1. SMART Goal Setting & Tracking
  2. Define specific, measurable, achievable, relevant, and time-bound objectives at individual, team, and organizational levels.
  3. Visual progress bars on each employee’s dashboard keep goals top of mind.
  4. Review Cycles & Calibration
  5. Schedule mid-year and year-end reviews; collect peer, manager, and self-assessments in one consolidated form.
  6. Calibration workshops use standard scorecards to normalize ratings and guide merit-based compensation decisions.
  7. Recognition & Development
  8. Built-in badges and shout-outs encourage peer recognition.
  9. Link performance outcomes to tailored learning paths in the Training module.

5. Training & Certification Tracking

Keep skills current, compliance high, and talent pipelines flowing:

  1. Course Assignment & Delivery
  2. Upload custom e-learning modules or integrate third-party platforms (e.g., Moodle, LinkedIn Learning).
  3. Automate assignments based on role, tenure, or performance gaps.
  4. Expiration Alerts & Renewal Workflows
  5. Certifications—for safety, equipment operation, or regulatory compliance—send reminders 30/15/7 days before expiry.
  6. Auto-enroll employees in refresher courses and track completion within the same portal.
  7. Skill Gap Analytics
  8. Dashboards highlight competencies by department or location, enabling targeted development initiatives.

6. Access & Permissions Sync

Security and simplicity go hand-in-hand:

  1. Granular Role Mapping
  2. Link HR roles to Inventrar modules—finance, inventory, sales, contracts—so users see only what they need.
  3. Example: A promotions clerk accesses purchase orders and sales invoices; a warehouse supervisor sees picking tasks and stock dashboards.
  4. Dynamic Provisioning
  5. New hires auto-assigned roles based on job title; role changes cascade permissions updates in real time.
  6. Offboarded employees instantly lose access across all modules, reducing compliance risks.
  7. Audit-Grade Visibility
  8. Track who has access to what, when roles change, and any permission escalations—complete with timestamps and approver information.


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